Understanding The Process Of Filing A Health Claim

Filing a health claim can be a complicated and frustrating process. Navigating insurance policies, understanding coverage, and completing paperwork is difficult enough when you’re healthy. When you’re also dealing with an injury, illness, or disability, it can feel impossible. However, it’s important to file your health claims accurately and completely to get the full benefits you’re entitled to.

Read on for a thorough walkthrough of each step for filing health claims successfully.

What is a Health Insurance Claim?

A health insurance claim is a request to your insurance provider to cover some or all of your medical costs. The claim details the healthcare services or items you received, their corresponding charges, and any amount you’re responsible for paying.

Types of Health Insurance Claims

  • Disability Claims

Disability claims relate to an injury, illness, or condition that prevents you from working. Long-term disability benefits may require an extended application detailing your disability and prognosis.

For veterans, a common example of this type of claim is Mesothelioma disability claims. These are significant because mesothelioma, often a consequence of asbestos exposure during military service, can be a qualifying condition for VA health benefits. Navigating these claims involves understanding specific regulations and entitlements provided for veterans.

  • Routine Health Claims

These are claims for general healthcare, like regular doctor visits, checkups, and outpatient services, which make up the majority of claims. Routine claims typically process quickly, within 30 days on average.

For routine claims, the main documentation required is simply the itemized bill from the provider. As long as the care falls within the policy coverage, these straightforward claims are easily submitted and reimbursed.

  • Emergency Claims

As the name indicates, these claims are for emergency medical care like an urgent hospital visit or ambulance transportation. Emergency claims usually process faster than routine claims, given the urgency of the situation.

For emergency care claims, priority processing can be requested if the claim involves ongoing care. Additional documents like admission and discharge summaries may be needed to show the emergency nature of the treatment.

  • Surgery Claims

Surgery claims cover inpatient and outpatient surgery costs. The paperwork requirements tend to be more extensive for surgery claims compared to routine doctor visits. Surgical claims typically require itemized bills, operative reports, and possibly diagnostic test results leading up to the procedure.

  • Prescription Drug Claims

Prescriptions filled at an in-network pharmacy are typically billed directly to your insurance. However, you may need to submit a claim manually if you fill a prescription at an out-of-network pharmacy.

For prescription claims, you will need to provide the pharmacy receipt showing the medication name, dosage, NDC number, and cost. Also, submit evidence of medical necessity from your doctor if required by your plan for that particular drug.

When Can You File a Health Insurance Claim?

Health claims are typically filed after you receive medical care. They can be filed by you as the patient, the healthcare provider, or a third-party billing service. The claim goes to the insurance company for processing, where they will determine how much they’ll pay.

Claims can be filed for almost any type of healthcare service, including:

  • Doctor visits
  • Hospital stays
  • Lab tests
  • X-rays
  • Surgery
  • Physical therapy
  • Chiropractic care
  • Prescription drugs
  • Durable medical equipment (walkers, wheelchairs, etc.)

Tips for Organizing Paperwork

Filing health claims often involves compiling paperwork and documentation. Here are some tips for staying organized:

  • Create a filing system – Set up a designated place to keep medical bills, claim forms, insurance cards, and records. Use folders, binders, or filing cabinets.
  • Open mail promptly – Don’t let bills or insurance statements pile up unopened. Review mail related to medical care right away.
  • Request itemized statements – Ask providers for itemized bills instead of summary invoices to ease claim filing.
  • Record details – Note dates of service, charges, provider names, and claim or account numbers for faster reference.
  • Photocopy documents – Make copies of bills, forms, and records before mailing to have documentation.
  • Keep originals – Only send copies when filing claims, and retain all original documents for your records.
  • Follow up and confirm – Check that providers file claims and insurers receive them. Keep track of claims status.

How to Submit Health Claims Successfully

Submitting accurate and complete claims is crucial for prompt processing and payment. Follow these steps when filing health insurance claims:

  • Collect billing information

Gather details like dates and types of services, service provider names, charges, and account numbers from bills and statements. Double-check that all information is correct.

  • Select claim form

Obtain the right claim form for your provider and insurance plan. Forms may be available from insurers or providers.

  • Complete all sections

Fill out the claim form fully and accurately. Missing or incorrect details can delay processing. Include all billing codes.

  • Attach documentation

Include all documentation, like itemized bills, receipts, and medical records. Documentation is required for claims processing.

  • Make copies

Keep photocopies of all claim forms, bills, and documentation for your records before mailing.

  • Submit to insurer

Send the completed claim form with documentation to your health insurance provider. Check that claims are received.

  • Follow up

Confirm your claim status and track processing. Contact your insurer if a claim is delayed or you need assistance.

Tips for Filing Health Claims More Easily

While filing health insurance claims will never be truly simple, these tips can streamline the process:

  • Use online and mobile apps for electronic filing whenever possible. It’s faster with less paperwork.
  • Ensure your providers file claims on your behalf to reduce your workload. Just provide insurance details upfront.
  • Sign up for direct deposit of claim reimbursements for quicker payment without waiting for checks.
  • Authorize providers to send medical records to insurers electronically rather than sending paper copies.
  • Ask insurers to assign a case manager for complicated or ongoing claims to have a single point of contact.
  • Maintain comprehensive records of medical expenses, bills, and claim documents so details are easily accessible.
  • Contact providers promptly if bills are incorrect or lack necessary codes to get revised statements for claim submission.


The complexities of health insurance claims and convoluted paperwork can be intimidating. But don’t let it deter you from filing claims and receiving the maximum reimbursement you’re entitled to.

For more insights and updates, check out.

Cheryl Henson

Cheryl Henson is a passionate blogger and digital marketing professional who loves writing, reading, and sharing blogs on various topics.

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