As of 2023, there are over 33 million small businesses operating in America. The competition is fierce, and it’s important that these business owners do everything they can to survive.
Many choose to receive their business mail online rather than at a physical address. It might not seem like a big change, but a virtual address comes with a ton of advantages for new owners.
The following guide will explore virtual business address benefits and how they help enhance small companies.
More Than One Function
When you choose to view business mail online with a virtual address, it connects to the physical address of your office. It’s not just a PO box address that leaves your valuable mail sitting at the post office.
Virtual addresses allow you to receive all kinds of mail and packages from major companies like FedEx and UPS. With a basic PO box, you can only receive mail via USPS. You can also receive things like invoices, checks, and legal documents from clients and contractors.
Many small business owners use their virtual addresses to register for Corporations and LLCs or open new bank accounts. That’s because they work just like a commercial address for your business.
If you choose a virtual address instead of using your home address for your business, it stays the same even if you move. That way you won’t miss out on paying bills to vendors or receiving payments from customers after relocating.
Using a virtual business address instead of your home address shows customers that you are running a professional business. Like other legitimate businesses, the virtual address appears on maps as a physical office building.
Added professionalism helps build trust and credibility with clients, especially for startups. You can use the professional address for your checks, letterheads, and other business-related correspondence.
Other than printed material, you can also use the address in emails you send out, email CAN-SPAM adherence and the contact information of your business website.
Search Engine Results
Virtual addresses pair perfectly with search engines to help launch your company’s growth. It allows for customer reviews so that you can monitor feedback and strengthen your reputation.
They can also help you establish a presence outside of the area you’re located in. So, if you do online sales, a virtual address helps open the door to many new customers living in various locations.
Some customers might feel hesitant to send payments or sign contracts coming from an apartment or home address. The reviews mentioned before can help put their minds at ease and make them feel confident in their purchases.
You give up a lot of personal privacy by using your home address for the address of your new business. Let’s face it, you’re bound to run into disgruntled customers and it’s best to keep your personal address hidden.
A virtual business address offers anonymity and keeps your home life separate from your professional life. If you have family members living with you, it also keeps their information private.
It also keeps your home address from getting listed on public and state registration sites. Other than improved privacy, this also helps limit confusion when setting up certain accounts.
You gain more privacy when you open bank or merchant accounts with a virtual address. The same goes for registering your business’s domain name and starting accounts with suppliers and vendors.
You’ll likely have a lot of customer interactions and deal with several support issues over the years. When a customer reaches out to you for help, you don’t want the inquiry to come to your home.
With a virtual mailbox, all mail gets processed instantly and you receive it within a single business day. This beneficial feature can save a lot of time and help you meet important deadlines.
All your mail, letters, and packages get scanned in as they are obtained. Next, images of the mail get uploaded into your virtual mailbox for your review.
From there, you can select which packages and mail you want to get forwarded to your home, a facility, or destroyed if you don’t need a physical version. You can instantly review your mail once it gets scanned and react to anything urgent right away.
It’s a great way to organize incoming mail and you can search through PDF scans to easily find what you need. You can also store virtual mail for as long as you need for things like taxes and future reference without sorting through piles of paper.
Virtual addresses help simplify workflow and they can perform monotonous tasks such as reviewing junk mail and package deliveries.
It centralizes all your correspondence in one place without having to track down mail sent to multiple offices or employees.
You can also speed up check deposits that require you to mail them in as soon as you get the checks from clients. Most importantly, it saves time because you don’t have to drive to the post office or even walk to a mailbox!
What Is a Virtual Business Address?
Now you know that a virtual business address works like a commercial address but with better organization and automation features. Consider switching to a virtual address and relieve yourself of many tedious everyday tasks.
We hope our guide helps you streamline your workflow and stay ahead of the competition. For more helpful tips to help grow your upstart, check our site’s business category for more fascinating posts.