LLC Registration and Ongoing Expenses: What to Budget for the Long Term

‍Starting a business can be an exciting endeavor, but it’s important to understand the costs involved to set realistic financial expectations. One popular choice for entrepreneurs is to form a Limited Liability Company (LLC), which offers liability protection and tax flexibility.

While LLC startup costs are relatively inexpensive compared to other investments, it’s crucial to consider both the one-time registration fees and ongoing expenses associated with maintaining an LLC.

In this comprehensive guide, we will explore the various costs involved in starting and operating an LLC, providing you with the information you need to budget effectively for the long term.

Understanding LLC Startup Costs

The costs associated with starting an LLC can be divided into two main categories: LLC startup costs and LLC maintenance costs. LLC costs primarily depend on the state where the LLC is being registered.

These costs include filing fees, operating agreements, publication requirements, EIN application fees, and DBA fees. On the other hand, LLC maintenance costs encompass ongoing expenses such as taxes, registered agent fees, business license fees, and annual report fees.

LLC Startup Costs

Filing Fees

One of the major expenses when starting an LLC is the filing fee, which covers the cost of filing the necessary legal documents to form the LLC.

While it is possible to file the articles of organization without the help of a lawyer, utilizing an LLC filing service can be a valuable investment. These services typically charge less than $50, in addition to the state fee, to register your business.

Opting for a legal service provider can reduce the risk of errors in the filing process and save you time.

Operating Agreement

An operating agreement is an internal document that outlines how your LLC will be managed, the roles and contributions of the owners (members), and the decision-making process.

While you can create an operating agreement yourself for free, involving professionals can ensure that you do everything correctly.

Legal service providers can handle this task for a fee ranging from $50 to $200, or you can hire a local lawyer to assist you. Investing in a well-drafted operating agreement can help prevent future disputes and ensure everyone is on the same page.

Publication Requirements

Certain states like New York, Nebraska, or Arizona require LLCs to publish notices in one or more newspapers for a specified period of time. These publication costs can vary based on the rates set by state and local newspapers.

It is essential to check your state’s requirements and budget for the potential publication expenses when starting an LLC.

EIN Application

Applying for an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) is an important step in forming an LLC. The EIN is a unique nine-digit number assigned to businesses for tax purposes.

Applying for an EIN is typically free and can be done online through the IRS website. However, you also have the option to use an authorized third-party service provider for a small fee.

Make sure to provide accurate and up-to-date information to avoid potential compliance issues in the future.

DBA Fees (if Using)

If your LLC operates under a trade name different from its legal name, you may need to file for a Doing Business As (DBA) name. Each state has its own application and filing fees for a DBA. These fees can include filing fees, publication costs, renewal fees, and notary fees.

DBA Fees

Additionally, obtaining a DBA may require additional business licenses, which can add to the overall cost of setting up an LLC. Consider researching the specific requirements and fees for a DBA in your state.

LLC Maintenance Costs


LLCs are subject to various taxes, including federal and state taxes. As a pass-through entity, LLC profits are usually reported on the owners’ personal tax returns. However, some states also impose mandatory LLC franchise taxes.

These franchise fees can vary significantly by state, so it’s important to understand the tax obligations in your jurisdiction. Additionally, LLCs may be subject to reporting fees, which vary by state and can range from $0 to several hundred dollars per year.

Registered Agent

A registered agent serves as the main point of contact between the LLC and the state. They accept legal documents and official mail on behalf of the LLC. While any adult can serve as a registered agent, some businesses opt to use professional registered agent services.

These services typically charge between $100 and $300 per year. However, if you have a reliable individual within your LLC who meets the requirements, you can save on registered agent fees.

Business License Fees

Depending on your type of business and location, you may need to obtain specific licenses and permits. The costs associated with business licenses can vary based on factors such as the type of license, location, duration, revenue, and whether you require licensing at multiple levels.

Some licenses, such as liquor licenses or casino licenses, can be quite expensive, ranging from several hundred to several hundred thousand dollars. Research the licensing requirements and associated fees for your particular industry and location.

Annual Report Fees

Many states require LLCs to file annual reports to maintain their good standing. These reports provide updated information about the LLC, such as the registered agent’s details and any changes in ownership or management.

Filing fees for annual reports vary significantly by state and can range from as low as $10 to as high as $800. It is important to be aware of your state’s annual report due date to avoid late fees or penalties.

Additional Expenses

In addition to the startup and ongoing maintenance costs mentioned above, there are other expenses to consider when starting and operating an LLC.

These can include website development and maintenance, marketing initiatives, employee-related expenses, insurance costs, and any other operational expenses specific to your business.

It is crucial to budget for these additional expenses to ensure the financial stability and growth of your LLC.


Starting an LLC can be an excellent choice for entrepreneurs seeking liability protection and tax flexibility. However, it is essential to understand the costs involved in forming and maintaining an LLC.

From filing fees and operating agreements to taxes and annual reports, there are various expenses to consider when budgeting for your LLC.

By carefully planning and budgeting for these costs, you can set realistic financial expectations and position your LLC for long-term success. Remember to consult with professionals and utilize reputable service providers to ensure compliance and mitigate potential risks.

For more insights and information, don’t forget to check out the full article.

Cheryl Henson

Cheryl Henson is a passionate blogger and digital marketing professional who loves writing, reading, and sharing blogs on various topics.

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